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Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company s general administrative activities.</p><p><strong>What does an Administrative Assistant do?</strong></p><p>Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we d like to meet you.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li></ul><p><strong>Requirements and skills</strong></p><ul><li>Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li><strong><u>Attention to detail </u></strong>and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p></p>', 'post_date' => '2024-05-06T20:16:33Z' ) ), (int) 4 => array( 'Employer' => array( 'company_name' => 'Leeds Professional Resources' ), 'UtZipcode' => array( 'city' => 'Jacksonville', 'state_prefix' => 'FL' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=7202b127fbec73edc1737a651&ri=9c1383cf49b84b22b96d6f662524be11&job_loc=Jacksonville%2CFL&q=Administrative+Assistant&spl=v1%253AQv%252Buvpz3IFTcEQx5%253AO%252F73WRwjZYurx0mmQgIgLQ%253D%253D%253Aw8xMc9aQsJtEtdO6AnHJRehYouDki3prvvPt5oq2Rdqm%252BmOupS%252FVE4ikXILfPkceJt%252BSs%252Bp3%252FdTLSDlkTizk5nIIkotndemQOJXDRL%252B7EU7eoRQHHjVqERVpChCsOF2L%252B4cOT1PBdaWZyVTS&encrypt=0&l=Jacksonville%2C+FL&query_category_id=020000&t=simplyhired.com&jobkey-30421007467/', 'title' => 'Administrative Assistant', 'description' => '<p>Contract to hire position in the Brandon area. Pay is $16/HR</p><p>M-F 8:30 - 5pm </p><p><br></p><p>The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. </p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Handle and coordinate active calendars</li><li>Schedule and confirm meetings</li><li>Ensure file organization based on office protocol</li><li>Provide ad hoc support around office as needed</li></ul><p><br></p><p><strong>Qualifications</strong></p><p><br></p><ul><li>High School Diploma </li><li>Strong interpersonal, customer service and communication skills</li><li>Ability to multitask</li><li>Proficient in Microsoft Office suite</li></ul><p></p>', 'post_date' => '2024-05-12T02:30:55Z' ) ) ) $title_for_layout = 'Administrative Assistant at Roxanne.douge@ballantrae.us' $metatag_description = 'Administrative AssistantRoxanne.douge@ballantrae.us at Proven' $unique_name = 'roxannedougeballantraeus-jacksonville-fl' $reference_number = '54819' $mobile_image = '' $display_company_title = 'Jobs at Roxanne.douge@ballantrae.us' $employer = array( 'EmployersJob' => array( 'id' => '44963', 'employer_id' => '30209', 'ats_url' => '', 'url' => '', 'title' => 'Administrative Assistant', 'craigslist_city' => 'jacksonville', 'craigslist_sub_city' => '', 'craigslist_sub_sub_city' => '', 'craigslist_state' => 'Florida', 'open' => '1', 'post_date' => '2019-01-22 16:00:00', 'duration' => 'full time', 'anonymous_post' => '0', 'compensation' => '', 'zip' => '32220', 'description' => '<p>Ballentrae Condominium LLP, is in need of a qualified Administrative Assistant to fit into the company Real Estate offices .</p> <p>MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS</p> <p>• Ability to work highly independently, organize work with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.</p> <p>• To Maintain appointment calendars including making all necessary phone calls to assure appointment arrangements are accurately made and updated accordingly to continuously-changing schedules. Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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Keeps assigned physicians informed of his/her agendas on a daily and weekly basis. • Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate. * Answer, screen, and transfer all incoming phone calls* Conference room scheduling, clean-up, and set-up* Data Entry including entering new client files • Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.• Maintain and distribute CVs, other support sheets. Maintain filing system. * To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action Skills And Experience : Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. 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Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.</p> <p>• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.</p> <p>* Answer, screen, and transfer all incoming phone calls<br />* Conference room scheduling, clean-up, and set-up<br />* Data Entry including entering new client files</p> <p>• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.<br />• Maintain and distribute CVs, other support sheets. Maintain filing system.</p> <p>* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action</p> <p> </p> <p>Skills And Experience :</p> <div>Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. 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filemtime - [internal], line ?? include - APP/View/Layouts/responsive.ctp, line 69 View::_evaluate() - CORE/Cake/View/View.php, line 961 View::_render() - CORE/Cake/View/View.php, line 923 View::renderLayout() - CORE/Cake/View/View.php, line 546 View::render() - CORE/Cake/View/View.php, line 481 Controller::render() - CORE/Cake/Controller/Controller.php, line 960 JobsController::view() - APP/Controller/JobsController.php, line 1338 ReflectionMethod::invokeArgs() - [internal], line ?? Controller::invokeAction() - CORE/Cake/Controller/Controller.php, line 490 Dispatcher::_invoke() - CORE/Cake/Routing/Dispatcher.php, line 193 Dispatcher::dispatch() - CORE/Cake/Routing/Dispatcher.php, line 167 [main] - APP/webroot/index.php, line 118
Roxanne.douge@ballantrae.us
Ballentrae Condominium LLP, is in need of a qualified Administrative Assistant to fit into the company Real Estate offices .
MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS
• Ability to work highly independently, organize work with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.
• To Maintain appointment calendars including making all necessary phone calls to assure appointment arrangements are accurately made and updated accordingly to continuously-changing schedules. Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.
• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.
* Answer, screen, and transfer all incoming phone calls
* Conference room scheduling, clean-up, and set-up
* Data Entry including entering new client files
• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.
• Maintain and distribute CVs, other support sheets. Maintain filing system.
* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action
Skills And Experience :
1 years of experience
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